Privacy Policy

Last modified: October 21, 2015

This Privacy Policy (“Policy”) applies to all of the products, services and websites (the “Services”) offered by Greenwave Reality, Inc. D/B/A “Greenwave Systems” or its subsidiaries or affiliated companies (collectively, “Greenwave”).  Greenwave is committed to maintaining and protecting your privacy, including the privacy of your personal information and/or premises information.  Consequently, Greenwave has created this Policy to advise you what information we collect, if any, when you utilize any of Greenwave’s products, services or websites.  By using the Services (whether on a trial basis or through purchase of a subscription), you agree to the terms of this Policy.  Sometimes, we may post product specific privacy notices or Help Center materials to explain our products in more detail.  If you have any questions about this Privacy Policy, please feel free to contact us through our website or write to us at: 133 Technology Drive, Suite 200, Irvine, CA 92618 or email us at: legal@greenwavesystems.com.

What information does Greenwave collect and how does Greenwave use it?

Greenwave may collect the following types of information:

  1. Information you provide – When you sign up for a Greenwave Account, we may ask you for personal information applicable to your use of our Services. We may combine the information you submit under your account with information from other Greenwave services or third parties in order to provide you with a better experience and to improve the quality of our services. For certain services, we may give you the opportunity to opt out of combining such information.   If you are using Greenwave services in conjunction with your Greenwave Apps Account, Greenwave provides such services in conjunction with or on behalf of your domain administrator. Your administrator will have access to your account information including your email address. Consult your domain administrator’s privacy policy for more information.
  2. You may visit and use certain features of our website without any registration, in which case none of your personal information will be collected or retained.  However, for you to register and take advantage of the benefits and exclusive features of the Greenwave website or Services, you may be required to provide your name, email address, shipping address and phone number, payment information, and a password.  We may additionally request you to provide your business name, address, phone number and fax number and various demographic information about yourself on an optional basis.  Greenwave will not sell, lease, share or otherwise use your Personal Information except as set forth in this Privacy Policy.
  3. Unique application number – Certain services offered by Greenwave include a unique application number that is not associated with your account or you. This number and information about your installation (e.g., operating system type, version number) may be sent to Greenwave when you install or uninstall that service or when that service periodically contacts our servers (for example, to request automatic updates to the software).
  4. This allows us to properly and effectively integrate you into the website database in order to provide you with the functionality, feedback, support and any information you request. We may additionally use the information we collect to occasionally seek feedback from you regarding potential Greenwave products and services and to notify you about important functionality changes to the website, new products and services available through the website or otherwise offered by Greenwave, and special offers we think you’ll find valuable.
  5. We may additionally use information provided through our website and services to compile performance and analysis reports pertaining to users of our website and systems. We may additionally collect website data to contact any entities who access or use our website unless the entity “opts-out” from being contacted. You may choose to opt-out from being contacted by removing your information from our databases as provided in this Privacy Statement.
  6. Log information – When you access Greenwave services via a browser, application or other client our servers automatically record certain information. These server logs may include information such as your web request, your interaction with a service, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser or your account.
  7. User communications – When you send email or other communications to Greenwave or a Sub Customer, we may retain those communications in order to process your inquiries, respond to your requests and improve our services. When you send and receive SMS messages to or from one of our services that provides SMS functionality, we may collect and maintain information associated with those messages, such as the phone number, the wireless carrier associated with the phone number, the content of the message, and the date and time of the transaction. We may use your email address to communicate with you about our services.

How does Greenwave protect visitor information?

Greenwave uses industry-standard technologies when storing, transferring and receiving consumer data exchanged to help ensure its security. This includes password protected member records, firewalls, secure servers and SSL encryption.   We take reasonable precautions to protect the personal information on individuals collected or maintained by Greenwave against loss, unauthorized access, and illegal use or disclosure. On our Web sites, we protect the security your personal information during transmission by using Secure Sockets Layer (SSL) software, which encrypts the information you type in. Personal information is stored in secure locations. Our staff is trained on procedures for the release of information, and access to personal information is limited to those staff whose work requires it. Confidential information is destroyed according to Greenwave’s records retention schedule. Greenwave conducts periodic audits to ensure that proper information management policies and procedures are being followed.

Does Greenwave use “cookies”?

Cookies are small bits of text containing electronic information that a web site can transfer to a visitor’s hard drive to help tailor and keep records of his or her visit to the site. The use of cookies is standard on the Internet and many web sites use them. We currently save preference information in cookies. Please also note that third parties may be placing and reading cookies on your browser, or using web beacons to collect information as a result of ad serving on the Greenwave website(s). Though most Web browsers automatically accept cookies, you can usually change your browser to prevent the storage of any cookies or to notify you when you are sent a cookie.

Does Greenwave disclose any personally identifiable information it collects from its visitors to outside parties?

Greenwave may transfer, sell and otherwise may share the information you provide to us to select partners and third parties if you have permitted us to in setting up your profile and account information. This will allow these third parties to contact you and provide you offers and other information that they think will be valuable to you. However, if you would like Greenwave to stop providing your information to these third parties, please log into your account through the Greenwave website and change your account settings to opt-out of being contacted by third parties.

Greenwave, and any of its affiliates or contractors, may (a) use, sell or transfer any anonymous aggregated statistical user data in any manner, at any time and (b) freely transfer any and all information you provide us to any of our subsidiary, parent and/or affiliate companies.

In what other circumstances will Greenwave disclose my personally identifiable Information?

Greenwave will only share your personal information with other companies or individuals outside of Greenwave in the following limited circumstances:

  1. If we have your consent as noted above. We require opt-in consent for the sharing of any sensitive personal information.
  2. We provide such information to our subsidiaries, affiliated companies or other trusted businesses or persons for the purpose of processing personal information on our behalf. We require that these parties agree to process such information based on our instructions and in compliance with this Privacy Policy and any other appropriate confidentiality and security measures.  These may include Greenwave employees, contractors and agents who need to know that information in order to process it on our behalf. These individuals are bound by confidentiality obligations and are subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.
  3. Notwithstanding any other term of this Privacy Policy, we may release any personal information we obtain or collect when we believe its release is appropriate to comply with the law, enforce our website policies, or protect ours or others’ rights, property, or safety.  That is, Greenwave has a good faith belief that access, use, preservation or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request, (b) enforce applicable Terms of Service, including investigation of potential violations thereof, (c) detect, prevent, or otherwise address fraud, security or technical issues, or (d) protect against harm to the rights, property or safety of Greenwave, its users or the public as required or permitted by law.
  4. If Greenwave becomes involved in a merger, acquisition, or any form of sale of some or all of its assets, we will ensure the confidentiality of any personal information involved in such transactions and provide notice before personal information is transferred and becomes subject to a different privacy policy.
  5. You agree that Greenwave will not be liable for any unintentional or inadvertent disclosure of any Personal Information.

Does Greenwave allow children to utilize its Services and websites (a special note to parents)?

In compliance with the 1998 Children’s Online Privacy Protection Act (COPPA), Greenwave is a general audience website, and does not knowingly collect, nor will ever knowingly retain, personally identifiable information from any visitor Greenwave actually knows to be under thirteen years of age without the consent of that child’s parent or legal guardian.

How does a visitor remove or modify the information they have provided to Greenwave?

After gathering any user information, Greenwave offers users the opportunity to remove their information from our database so as not to receive future communications or to no longer interact with the website until they later chose to by logging into your account through the Greenwave website and changing your account settings and preferences. However, once removed from Greenwave’s database, users will no longer be able to access any of the exclusive features offered to registered users.

Does Greenwave utilize Third party links and co-brand relationships?

In an attempt to provide increased value to our visitors, Greenwave may choose various third party websites to link to and from, and frame within, its own website though it does not currently do so. Greenwave may also participate in co-branding and other relationships to offer information, programs and other services and features to its users. However, even if the third party is affiliated with Greenwave, Greenwave has no control over these linked sites, and each of these sites has separate privacy and data collection practices independent of Greenwave. As such, we have no responsibility or liability for these independent policies or actions, and are not responsible for the privacy practices or the content of any such websites. These linked sites are only for your convenience and you therefore access them at your own risk. Accordingly, please carefully review the data collection policies on each of these websites.

Do you save my personal information after I terminate your Services?

If you terminate your Service(s), we will maintain your Personal Information only as long as necessary for business purposes. In addition, although we delete your Personal Information from our “live” database, your Personal Information may remain in our archives and records until they are destroyed.  Greenwave will utilize our best efforts to keep all your information up to date when you provide it to us, and to guard your privacy by continuously evaluating the enforcement and nature of our policies. If any of your personal information changes, or you identify a mistake in our records, please update your profile account to update your data.

Do we obtain your consent, policy changes and change of ownership?

By using our website, you consent to the collection and use of information by Greenwave as set forth in this Privacy Statement. If we decide to change our privacy policy, we will post those changes on this page so that you will always be aware of what information we collect, how we use it, and under what limited circumstances we disclose it. Continued access or use of the website shall constitute your express acceptance of any modifications to this Privacy Statement. In the event that Greenwave or a substantial portion of Greenwave’s assets are acquired, customer information collected and retained in accordance with this Privacy Statement may be one of the transferred assets.

Additional Information Questions regarding this policy or the practices of Greenwave should be directed to Greenwave at legal@Greenwavesystems.com. You may also contact us at Greenwave Systems, Privacy Division, located at 133 Technology Drive, Suite 200, Irvine, California 92618.

Greenwave follows these principles in collecting and managing personal information:

We do not collect home, business or e-mail addresses, or account information from persons who simply browse our Internet Web sites. The information that we automatically collect includes your domain name or Internet Protocol address, the type of browser and operating system you used, date and time you visited the site, Web pages you visited, and any forms you downloaded. Cookies are simple text files stored on your computer by your Web browser. We do not use cookies to collect or store personal information. We collect personal information about you through our Web site only if you provide it to us voluntarily through e-mail, registration forms, or surveys.

Will my Personal Information be subject to International Transfers and what about the Safe Harbor regulations?

Personal Information may be stored and processed in the United States or any other country in which Greenwave or its affiliates or agents maintain facilities, and by using the Service and this Site, you consent to any such transfer of information outside of your country.  During the Term, Greenwave will ensure that Greenwave Inc. and its vendors storing personal data remains enrolled in the U.S Department of Commerce Safe Harbor Program (“Safe Harbor”) or adopts an alternative compliance solution that achieves compliance with the terms of the Directive for transfers of personal data to a third country. While Greenwave Inc. or its applicable vendor(s) remains enrolled in Safe Harbor: (i) the scope of Greenwave Inc.’s and/or its applicable vendor(s)’ Safe Harbor certification will include Customer personal data; and (ii) the Greenwave processing practices in respect of Customer personal data will remain consistent with those described in Greenwave Inc.’s or its vendor’s Safe Harbor certification and the Safe Harbor Privacy Principles.

How does Greenwave enforce and maintain its Privacy Policy?

Greenwave regularly reviews its compliance with this Privacy Policy. When we receive formal written complaints, it is Greenwave’s policy to contact the complaining user regarding his or her concerns. We will cooperate with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that cannot be resolved between Greenwave and an individual.  Please note that this Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent. We will post any Privacy Policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes). We will also keep prior versions of this Privacy Policy in an archive for your review.